Staff task management for small businesses
Give out a job once, and everyone knows who has it.
StaffToDo is a staff task app for small businesses. It turns the things you say during the day into tasks with a name on them. Staff know what is theirs. You know where the day stands.
Your whole company can be set up in about 30 minutes.
Add as many staff as you like. You pay for the workspaces you run, never for the number of people in them.
What is StaffToDo?
StaffToDo is staff task management software for small businesses. Owners and admins give out tasks to a person or a group, staff can pass a task on to someone else, and everyone works from the same list. Owners see every task in the company without asking anyone.
It runs in a web browser, so there is nothing to install. It is also on Google Play for Android, and it installs straight from the browser on iPhone, iPad, Mac, and Windows. You pay for workspaces, not people. It costs ₹599 a month for each workspace in India, £15 elsewhere, and there is no limit on how many staff you add.
Working today
Over 100 people on three continents run their day on StaffToDo.
A few of the teams working in StaffToDo today. Different trades, same problem, same list.
“Our staff speak Arabic, Bengali, Malayalam, and Hindi, and that used to make giving out work hard. Now they speak the job in their own language and it comes through to me written down. Everyone knows what they have to do.”
“We have a lot of staff and a lot of properties between them. They hand jobs to each other now instead of everything coming through me, and I can still see where every one of them got to.”
“We are a small startup and we move fast. Our admin team can see every job that needs doing without a meeting about it, and nothing waits on me to hand it out.”
“Staff speak a job into the phone in Malayalam and it comes to me written down. Deliveries, callbacks, and shelf jobs stop getting lost between the counter and the stockroom.”
The problem
Four ways a job goes missing in a small business.
Said out loud
Told to someone at the counter, forgotten by lunchtime.
Sent to a group
A message everyone saw and nobody owns. It scrolls away by the afternoon.
Written on paper
A note that goes home in a pocket, or gets covered by the next one.
Kept in your head
Nothing moves on the days you are not in.
Who sees what
Everyone opens the same list and sees their own part of it.
Owners and admins
Every task in the company, in one place, without asking anyone.
Staff
The tasks given to them, and the ones they gave out to someone else.
Any task
Open it, change it, pass it on, delete it, or mark it done.
Five steps, start to finish.
The same path every time, whether the task started as a voice note at the counter or a line typed in the back office.
- 01
Record
Type it, say it, or start from a message you already sent.
- 02
Assign
Choose the person or the group who owns it.
- 03
Pass on
Send it to one member of staff or to several.
- 04
Manage
Open, change, delete, or mark it done.
- 05
Review
See finished work, late work, and the things that keep slipping.
Spoken tasks
Say it in your own language.
Staff can speak a task instead of typing one, in over 99 languages, and StaffToDo writes it down in English. Somebody speaks Malayalam, Arabic, or Polish at the counter, and you read the job in English on your list.
It is saved with the deadline, the files, the person who owns it, and whether it was finished. Nobody has to write in English to be understood, and you never have to guess what a task meant.
Why this and not that
What you are using now, and what changes.
- Instead of a WhatsApp group
- A chat message is seen by everyone and owned by nobody. A StaffToDo task carries one name, a deadline, and a state you can look up: given out, being done, finished, or late. Nothing scrolls away. The seven ways a group chat loses work.
- Instead of project management software
- Tools built for software teams and agencies bring boards, sprints, custom fields, and a day of setup. A six person shop does not need that. If you do need portfolios, dependencies, and timesheets, buy one of those instead. What StaffToDo does not do.
- Instead of paper and memory
- StaffToDo keeps the record. You can see finished work, late work, and the jobs that keep slipping, without asking anyone how it went. What staff task management means.
Who it is for
Small businesses where the work passes between people.
Hardware stores
A delivery to check in, a quote to call back, a shelf to fill.
Retail shops
Opening jobs, price changes, stock counts, a return to chase.
Clinics
Reception handovers, patient callbacks, room checks, supplies to reorder.
Gyms and studios
Class setups, equipment checks, member follow-ups, cleaning rounds.
Cafes and restaurants
Prep lists, supplier calls, closing checks, a repair to book.
Local service teams
Site visits, parts to collect, a job to finish tomorrow.
You pay for workspaces, not people. Most staff tools charge for every person you add, so the bill grows each time you hire. StaffToDo does not. Put your whole team in and the price stays the same. It costs ₹599 a month for each workspace in India, £15 elsewhere, with everything included.
Pricing
One workspace. One price.
You pay for the number of workspaces you run, never for the number of people in them. Everything is included on every workspace.
Save 17% on a year. That is 2 months free.
Per workspace
One shop, clinic, gym, salon, cafe, or local team. Everything is included, with 2 GB of file storage.
£150
a year, for each workspace
£12.50 a month, not £15
You save £30 a year
Included on every workspace.
- Every feature
- No limit on how many staff you add
- WhatsApp reminders
- Spoken tasks in the languages your team uses
- One view of every task in the workspace, for owners and admins
- Help setting up each workspace
Linking your workspaces, coming soon
Link your workspaces and you will see all of them in one place. One screen with every shop side by side, which one is behind, and who is carrying the work.
File storage will add up across the group, so three linked workspaces share 6 GB.
WhatsApp reminders
Staff get a WhatsApp message when a task is due, so they see it without opening the app.
Included on every workspace, at no extra cost.
Launch offer
The first 50 customers pay £80 a year for each workspace instead of £150 a year, for as long as they stay.
Open another shop later and that workspace joins at the same price.
Questions
What owners ask before they start.
- What is StaffToDo?
- StaffToDo is staff task management software for small businesses. Owners and admins give out tasks to a person or a group, staff can pass a task on to someone else, and everyone works from the same list. It runs in a web browser, so there is nothing to install. It is also on Google Play for Android, and it installs straight from the browser on iPhone, iPad, Mac, and Windows.
- Does StaffToDo charge per employee?
- No. You pay for workspaces, not people. It costs ₹599 a month for each workspace in India, £15 elsewhere, and there is no limit on how many staff you add.
- How is StaffToDo different from a WhatsApp group?
- A group message is seen by everyone and owned by nobody, and it scrolls out of sight the same day. Every StaffToDo task has one owner, a deadline, and a state you can check later, so you can tell what was finished and what was missed.
- Do I need project management software instead?
- Only if you run projects with stages, dependencies, and timesheets. StaffToDo is for daily work that passes between people in a small team. It has no boards to configure and no setup day.
- Can staff pass a task to someone else?
- Yes. Staff can open a task, change it, hand it to one colleague or several, delete it, or mark it done. Owners and admins still see the whole company's tasks in one view.
- How long does StaffToDo take to set up?
- About 30 minutes for a whole company. You create the workspace, add your staff, and start giving out jobs the same day. There is nothing to install, no boards to design, and no training day before people can use it.
- Is there a StaffToDo mobile app?
- Yes. StaffToDo is on Google Play as an Android app, and it opens the same workspace as the website. An App Store app is on the way. Until then, iPhone and iPad staff add it to the home screen from Safari, and it opens full screen with its own icon. On a Mac or Windows computer, Chrome and Edge can install it as a desktop app.
- Can staff add a task by speaking?
- Yes. Staff can record a spoken task instead of typing one, in over 99 languages, and StaffToDo translates it into English automatically. The task is saved with the deadline, any files, the person who owns it, and whether it was finished, and the owner reads it in English.
- What languages does StaffToDo support?
- Staff can speak a task in over 99 languages, and every one of them is translated into English automatically. Hindi, Malayalam, Tamil, Bengali, Arabic, Urdu, Nepali, Tagalog, Spanish, Portuguese, Polish, and Romanian are all covered, among many others. Staff say the job in the language they think in, and the owner reads one list in English.
- What kinds of business use StaffToDo?
- Small businesses where work passes between people: hardware stores, retail shops, clinics, gyms and studios, cafes and restaurants, and local service teams. Over 100 people on three continents use it today.
- How much does StaffToDo cost?
- One workspace costs ₹599 a month or ₹5,990 a year in India, and £15 a month or £150 a year everywhere else. Every workspace costs the same and includes everything, with 2 GB of file storage. Run two shops and you pay for two workspaces. Paying for a year costs ten months instead of twelve, so you save 17%. Storage is included in the price and never charged on top.
Less chasing. More doing.
Give your staff one clear list.
Start today with the people you already have. Nothing to install, and no training day.
Already a customer? Open the app